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Receiving Payments from Customers

When credit customers pay back certain amount against outstanding invoices, you need to acknowledge their receipts and update the balance due to them. For this you need to enter the received payment on Customer Receipt screen.

To access the screen, from the main menu select Accounts>Customer Receipts.

 

Customer receipt screen in Nimbus

 

Recording customer Payments

 

Records tab is the default screen for Customer payments. If you want to record new payment click New button on the top right hand side.

On Receipts tab, from the customer help field, select the customer whose payment you want to record.

Credit Limit field will show the credit allowed to the selected customer.

 

Remember: Customer credit limit is set on Customer Definition screen.

 

System will generate a Receipt No. for the current payment.

Enter received amount in the Receipt Amount field.

System will show current date as the payment date. You can change it.

From Payment Type drop down select the mode of payment.

In Nimbus you can receive payments in the following three  modes:

Cash

Credit Card (select credit card from drop down menu)

Bank Transfer (Enter details in Check details fields)

 

customer receipts screen in Nimbus

 

The Payment Details section will show details of customer ledger:

 

Payment details on customer receipt screen in Nimbus

 

Opening Balance fields shows the opening balance defined on Customer Definition screen. 

Total Purchases field shows the total amount of purchases made by customer till the current date. 

Received Amount field will show total received amount from the customer till the current date.

Balance Receivable field shows current receivable balance.

 

Printing Customer Payment Receipt

 

To generate a customer payment receipt, go to Records tab and from the grid select the receipt you want to print and click the print button.

 

printing customer payment receipt in Nimbus

 

The system will generate a receipt for the customer. You can print or email it.

 

customer payment receipt in Nimbus

 

 

Deleting/Updating a Customer Payment Record

 

To delete or update a customer payment record, from the grid select the payment record you want to delete or update. 

Update and Delete buttons will be activated.

Make the required changes and click Update. Or simply click Delete if you want to delete a record.

 

 

Remember: On this screen only payments made against credit sales are recorded. If a credit customer pays in cash (in such cases, cash mode will be selected on the sales and return screen), the payment will not be entered here. Such cash payments are picked by the system as Cash sales and are reflected as such on Account Transaction and POS Closing screens.

 

 

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