Before you begin learning about Adjustment, tax and expense details, you need to know that the GRN screen will show two payable fields:
Invoice Amount: This field shows the cost incurred on stock and payable to the vendor. All adjustments and applied tax will be reflected here.
Total Amount: This field shows the total expense incurred by the retailer/wholesaler for a particular stock entry/delivery. This includes expenses like freight or other miscellaneous expense.
Sometimes you may have to make adjustment to the total amount of the GRN by either adding or subtracting amount from it. Adj. Amount is the adjustment made to the GRN to either increase or decrease the invoice amount.
Let’s see how this is done.
- On the GRN screen, select supplier
- Load products received from the supplier
- Navigate to Adjustment, Expense and Tax section of the GRN screen
- If the supplier gives you discount on the total payable amount, add it with the negative sign in the Adjustment Amount field.
- The adjustment will be deducted from the Total Amount as well as the Invoice Amount.
Similarly, if some amount needs to be added to the total amount, simply enter the amount in Adjustment Amount field. The Total Amount payable to the vendor will increase by that amount.
Checking item wise Adjustment Discount
If you want to check individual item’s post-discount value after adjustment, you can do so. This is how:
Enter discount amount and click green arrow icon (in this case you don’t have to enter the amount with the negative sign).
Navigate to Grid Settings section and mark the checkbox ‘Show Discount and Purchase Tax Details.’
Item-wise post discount value of each item will appear in the grid:
Note: Adjustment amount is entered before entering sales Tax
All expenses incurred during stock delivery are added on the GRN to keep track of the total expense for each stock delivery. Since discounts by suppliers are given on the product cost, these expenses are added after you have made all discount adjustments and entered tax details.
Expenses are added to Total Amount meaning Total Amount= stock invoice amount+ expenses.
Entering Tax Details
Purchase Tax that is paid to the vendor on the supplies delivered. Tax in percentage is added Purchase Tax % field.
The grid will show item details of post tax value of products.
Checking Item Wise Details of all Discounts and Tax Applied
To view complete item-wise details of all discounts and tax, in Item Selection section, mark the checkbox ‘Show Discount and Sale Tax details’.
The GRN grid will now show details of all item wise discount and tax percentage and amounts.