Defining Account Heads

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You can access the Account Heads screen from the main menu by Selecting Accounts>Account Heads

account heads screen in Nimbus

Account heads are names under which particular types of transactions are recorded. 

 

Predefined Account Heads in Nimbus

 

Some account heads are already defined in the system, all these accounts and their account types  are visible in list view. One of the three account types- Expense, Income, and General-is pre-assigned to each account head.

A Note about Account Types

Expense: This account type is assigned to all outflows, for example, expense of any kind

Income: This account type is assigned to all inflows, for example, cash sales.

General: This account type can be used to record both income and expense. For example, under the account head ‘Bank Cheque’ you can both receive payment through check, and can also use bank cheque to make payments.  

ypes of account heads in Nimbus

 

Defining New Accounts in Nimbus

 

If you want to maintain an account that is not already defined in the system, you can create a new account.

However, you can only define an expense account to record cash outflows.

 

Enter name of the account head.

Enter code for the account head.

Radio button Expense will be automatically selected

if you want to, give a sort order number to the defined account head.

Enter Comments about the account head if you want to.

Save

Saving will clear all input data. You can define a new account by following the steps listed above.

 

Defining Account heads in Nimbus

 

Updating or Deleting Account Heads

 

You can delete and update newly defined accounts. Predefined accounts cannot be updated or deleted. Update and Delete buttons remain disabled for all pre-defined accounts.

 

In the list view, select the account head you want to update or delete.

Edit information if you want to make changes.

Click Update if you want to save the changes. Or click Delete.

 

updating or deleting account heads in Nimbus

 

Remember: 

An account head record cannot be deleted from the system if dependent records of the account head already exist in the system. In such cases and you will get a message: “Dependent record exists”.

 Dependent record means you have already entered Account Transactions under that particular head. 

in All Your Accounts

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