Closing Cash Drawer

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Register closing means closing all your sale transactions for a particular register. Register Closing thus enables you to track sales totals and reconcile them with cash in drawer on a regular basis

Sometimes different salespersons may be working on shifts on the same register. In such cases, every salesperson (who is logged in) can close her/his shift and enter the closing balance for that shift. The closing balance will then become the opening balance of the next shift.

For register closing, when you have completed sales operation for the shift, go to Sales>Register Closing screen.

 

Register closing in Nimbus

 

Records tab of Register Closing Screen

 

If the user (doing the closing) is attached to a particular register, by default, records of  only the attached register will be visible in the grid. If the user is attached to multiple registers, records of all registers will be visible. 

 

register records on register closing screen in NimbusRMS

 

If the user (doing the closing) is not attached to  a particular register-and thus  have the right to close any register- all registers will appear in the register drop down menu. 

 

Performing Register Closing

 

To perform register closing in  Nimbus, follow the steps below:

 

From the Records grid select the Open shift record 

 

Double click the record or click Register Closing tab or Load button to load the record.

 

The Register Closing screen will show the Shift Status:

 

shift status in nimbusrms

 

Opening Cash: Opening cash figure shows cash amount in the register when the shift started (all entries after the last shift closing will be included in the current shift)

Cash Received: This figure shows any cash received during the active shift (sometimes, cashiers are usually provided with some ready cash before the shift starts because they will need to have cash handy for returning change to the customers. This cash is added to the total cash in the register). 

Cash Skimmed: This figure shows any cash skimmed during the active shift.

 

Note: What is skimmed cash? While the salesperson is required to handover all the cash to the owner at the end of the shift or the day, sometimes this handing over is also carried out during working hours or while the shift is still active. This happens at the big stores where sales transactions are fast and large amounts of cash is coming in through sales. For reasons of safely the salesperson can then handover some of the cash to the manager/owner. In Nimbus, this handing over of the cash during the active shift is called Skimming Cash.

 

By default current date will be shown in the Closing Date field. You can change it by clicking the calendar icon.

 

Enter cash in the register in Counted Cash field.

Note: cash in the register will include sales plus received cash minus skimmed cash

 

Enter the cash to be submitted to the manager in Cash Submitted field.  In Cash Submitted field, you will enter the amount after subtracting the amount you want to leave as Closing Cash for the next shift. This cash will become Opening Balance of the next shift

 

The difference between Counted Cash and Cash Submitted amounts will become Closing Cash at Register.

Save.

 

performing register closing in nimbusrms

 

If the counted Cash tallies with the system, you will receive no error message and your entry will be saved and the shift will be closed.

 

If the counted cash does not tally with the system cash, you will receive an error message. You have the option to ignore it and save closing.

System alert when physical and system cash do not tally in Nimbus

Remember: Once you have closed the shift you cannot update invoices made during the closed shift. To make any changes to the sales during the closed shift you will have to delete it. 

 

Entering Received & Skimmed Cash

 

As explained above, sometimes, cash is received and skimmed during an active shift. Record should be kept for such entries to reflect actual cash in the register. Received and Skimmed cash amounts are entered on the Register closing screen during the active shift. At the time of closing, the sift status will show all received and skimmed cash amounts.

 

To enter received cash amount, simply click the Received Cash button and enter cash in the Received Amount field and Save.

 

Similarly, click the Skimmed Cash button to enter skimmed  cash in Skimmed Amount field and Save.

Entering received and skimmed cash in register in NimbusRMS

 

Generating Cash Sales Report

 

You can generate cash sales report of the sales made during the current shift. Click Cash Sales Report button and all cash sale made during the active shift will load in the grid:

 

cash sales report in nimbusrms

 

Note: You can generate  Register Closing Report by clicking the print icon on the Records tab.

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